CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education Other (Please specify) Meteorological Services

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

On contractor's premises

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

ECMWF as the Entrusted entity for the Copernicus climate change service (C3S) invites tenders for a service related to the development of an ensemble of data assimilation for the ocean in support of climate services development, specifically the initialization of the ECMWF seasonal forecasts, and as part of a coupled ocean-atmosphere global reanalysis.

The development within this tender will advance the ocean data assimilation capabilities used in the initialization of seasonal forecasts and generation of coupled Earth system reanalyses. Both seasonal forecast and Earth system reanalyses are key elements of the Copernicus Climate Change Service. Specific targets of the tender work are the better utilization of the Earth system observations by provision of more accurate reanalyses, and provision of reliable uncertainty estimates. The implemented developments are expected to be used in the production of the next generation of C3S’s Reanalysis system (ERA6) which will be conducted using a coupled data assimilation methodology (at outer-loop level) to provide a monitoring capability for the Earth system, including atmosphere, land, ocean, sea-ice and ocean waves, and to be ready for production towards mid 2021. The developments will also contribute to the production of ocean initial conditions for the next ECMWF seasonal forecasting system SEAS6, by preparing ocean initial conditions spanning several decades, with corresponding uncertainty estimates. The ocean data assimilation will be based on the NEMO ocean model, on the NEMOVAR data assimilation system and it will use the (C++ based) Object-oriented prediction system (OOPS) infrastructure.

The successful Tenderer shall:

— adopt working standards and procedures that conform to those at ECMWF and C3S in particular,

— use the ECMWF IFS code management system,

— perform, where required, impact experiments using ECMWF’s High-Performance Computer,

— work closely together with ECMWF expert team,

— carry out working visits to ECMWF on a regular basis, as required for advancing the project.

Activities shall be performed in the context of a Framework Agreement with annual service contracts (maximum duration of 26 months and an end date not later than 31.12.2020). The kick-off of the first service contract is expected to take place in November 2018.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Please see Volume I (Instructions and conditions) of the ITT documents

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Please see Volume V (Framework Agreement) of the ITT documents

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

ECMWF will only enter into a contract with a single legal person/entity. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations.

ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the Contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations.

ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.

III.1.4)

Other particular conditions to which the performance of the contract is subject

See Volume V (Framework Agreement) and Volume II (Specification) of the ITT documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Tenders will not be eligible unless they are submitted by persons or entities based or registered in a member state of the EU or in a member state of ECMWF.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

Copernicus C3S_321b Technical preparations for C3S Seasonal initialization and global reanalysis: Enabling an ensemble of data assimilation for the ocean

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

Copernicus – The European earth observation programme.

See http://www.copernicus.eu/

VI.3)

Additional Information

The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in ECMWF's Invitation to Tender documents, which will be available on ECMWF's eProcurement Portal and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF’s eProcurement Portal as described in Volume I of the ITT documents. Hard copy (paper) submissions will not be accepted.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent